Internal tool
Expense capture
Step 1
↑ Pick a receipt type to enable photo capture & upload.
Step 2
Step 2
Take the photo above, add the work ticket and branch, and send it. A manager will fill in the rest and submit it.
Management console
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Kill-switches for the whole app (e.g. when out of OpenAI credit).
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Ollama requires a local installation with a vision-capable model (e.g. llama3.2-vision).
Ollama Cloud does not currently offer vision models and cannot be used for receipt OCR.
Statement parsing (Chase PDF reconciliation): reuses the API keys above. Leave blank to use the same provider/model as receipts; override if a different model parses statement PDFs better.
Pricing intelligence (cross-vendor matching & insights): reuses the API keys above. Leave blank to use the same provider/model as receipts; override to run a stronger reasoning model (e.g. gpt-5.5) for the matching judgment.
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Loads on first lookup; auto-refreshes every 10 minutes.
Receipt categories resolved by name → Aspire CatalogItemID. Cached 10 minutes.
Per the controller spec. Edit only if Aspire branch IDs or inventory locations change.
When a work ticket is validated, the receipt's inventory location is auto-set by branch name.
| Branch name | Inventory location |
|---|
Configure executive review for high-value indirect purchases.
Configure Resend for nightly reports and exception alerts.
Receipts
| Date | Vendor | Total | Type | Work ticket | Submitted by | Status | Receipt | QB / Rewards | Approval |
|---|
Reports
Chase CC Reconciliation
Match Chase Ink transactions to submitted receipts. Identifies missing receipts by cardholder.
AI reads a Chase combined card statement, then matches every charge to submitted receipts across all cardholders. Uses the date range above.
| CC Date | Merchant | Amount | Cardholder | Card |
|---|
| CC Date | Merchant | Amount | Receipt / invoice | Cardholder |
|---|
Storage
Current and previous month stay on the server and view instantly. Months 2+ older can be downloaded as a single archive and then purged to free space — the image still lives in Aspire.
Superadmin
| Time | Level | Category | Message | Detail |
|---|---|---|---|---|
| No entries yet. | ||||
Superadmin
Tip: Export CSV for the template. New users require a value in the pin column (4–8 digits); existing users (matched by email) are updated and keep their PIN if it's left blank.
| Name | Role | Branch | Card last 4 | PIN | Submissions | Status | ||
|---|---|---|---|---|---|---|---|---|
| Loading users… | ||||||||